Every sub compliant before they set foot on site

UK employers face a £2,500/day fine for operating without valid employers’ liability insurance. One dashboard to collect, verify, and monitor every certificate and policy across your supply chain — before anyone sets foot on site.

Be among the first UK contractors to get early access

Launching mid-2026 — early access opening soon

Built by Crocker Digital Ltd — UK Company No. 17008789

The compliance burden contractors carry every day

30 active subcontractors. ~8 documents each. That’s roughly 240 certificates cycling through annual renewals — and every lapse puts your licence, your projects, and your people at risk.

£2,500/day fine for missing EL insurance

Employers’ liability insurance is a statutory requirement. HSE inspectors don’t send calendar reminders — they send enforcement notices.

Inbox archaeology for every certificate

Digging through email chains, WhatsApp photos, and shared drives to find the right version of a public liability certificate — dated last month, not last year.

Documents expire between manual checks

A CSCS card lapses on a Tuesday. You find out on Friday — after the operative has been on site all week without valid certification.

Audit panic when the client asks for proof

A tier-one client requests a full compliance pack for 15 subcontractors. Your contracts manager spends two days assembling it from five different systems.

How SubComply keeps you compliant

One portal replaces the spreadsheets, shared drives, and WhatsApp threads. You see exactly where every subcontractor stands — at a glance.

Red/amber/green status for every subcontractor

Open your dashboard, see who’s compliant, who’s expiring soon, and who needs attention — no spreadsheet cross-referencing needed.

Expiry alerts before anything lapses

Automatic notifications at 30, 14, and 7 days before certificates and policies expire. Both you and the subcontractor get alerted.

Audit-ready compliance packs on demand

Client audit tomorrow? Generate a complete compliance report for any subcontractor or project in seconds — not days.

See your subcontractor compliance status at a glance — join the waitlist for early access

Waitlist members get early-bird pricing when we launch

How SubComply works

From setup to audit-ready in four steps.

Add your subcontractors

Enter subcontractor details or import from a spreadsheet. Each sub gets a unique upload link for their portal.

Subcontractors upload their documents

Subs receive a link, open it on any device, and upload photos of certificates and insurance documents in under 60 seconds.

SubComply tracks and alerts

Every document is logged with expiry dates. You get automatic alerts at 30, 14, and 7 days before anything lapses.

Download audit-ready compliance packs

Generate a full compliance report for any subcontractor, project, or time period — ready for client audits or HSE inspections.

What sets SubComply apart

Built for UK regulations from day one

CDM 2015, CIS, CSCS, Building Safety Act 2022, employers’ liability — not a US tool adapted for the UK market.

Your subs do the uploading

Each subcontractor gets a link. They photograph their certificate and upload in under 60 seconds. No app, no account, no chasing.

Priced for 20-person firms, not enterprise

Built for contractors managing 10–50 subs. No enterprise contracts, no per-seat licensing, no six-month implementation.

Your data stays in the UK

Hosted on UK/EU infrastructure. Encrypted in transit and at rest. GDPR compliant. You own your data and can export it any time.

Frequently asked questions

Subcontractor compliance

What documents do I need to check before a subcontractor starts on site?

Under CDM 2015 Regulation 8, principal contractors must verify subcontractor competence before work begins. At minimum, check employers’ liability insurance (statutory requirement), public liability insurance, CSCS cards for each operative, CIS verification status, and relevant trade certifications such as Gas Safe or NICEIC. When SubComply launches, it will track all of these in a single dashboard.

What is the fine for uninsured workers on a construction site?

Employers’ liability insurance is compulsory under the Employers’ Liability (Compulsory Insurance) Act 1969. HSE can issue a fine of up to £2,500 for every day an employer operates without valid EL insurance. Even a few days’ lapse can result in significant penalties from a single inspection.

How does CDM 2015 affect subcontractor management?

CDM 2015 places a duty on principal contractors to plan, manage, and monitor construction work. Regulation 8 specifically requires assessing the skills, knowledge, and experience of every contractor and worker. This means verifying certifications, insurance, and competence records — and keeping evidence that you did so.

What is a CSCS card and who needs one?

The Construction Skills Certification Scheme (CSCS) card confirms that a worker has the right training and qualifications for their role on site. Most major contractors and clients require all operatives, supervisors, and managers to hold a valid CSCS card before accessing site. Cards have expiry dates that need tracking.

What does CIS verification mean for subcontractors?

The Construction Industry Scheme (CIS) requires contractors to verify subcontractors with HMRC before making payments. Verification determines the correct tax deduction rate: 0%, 20%, or 30%. Failing to verify can mean you deduct at the higher rate or face HMRC penalties.

How long should I keep subcontractor compliance records?

HSE recommends keeping health and safety records for at least 40 years for health surveillance, and construction phase plans should be retained for the life of the structure. Insurance certificates should be kept for at least six years (limitation period for civil claims). When SubComply launches, it will store all records with full audit trails.

About SubComply

How much does SubComply cost?

SubComply is priced for small and mid-size contractors, not enterprise budgets. We’re finalising pricing tiers based on the number of active subcontractors you manage. Join the waitlist for early-bird pricing when we launch.

Is my data secure with SubComply?

SubComply is being built with security as a priority. Data will be encrypted in transit (TLS) and at rest, hosted on UK/EU infrastructure compliant with GDPR. You will retain full ownership of your data and be able to export or delete it at any time.

Who is behind SubComply?

SubComply is built by Crocker Digital Ltd (Company No. 17008789), a UK technology company focused on solving compliance pain points in construction. We saw how much time contracts managers waste chasing certificates across emails, spreadsheets, and WhatsApp threads — and built a better way.

Can subcontractors upload documents from their phone?

That’s the plan. When SubComply launches, subcontractors will receive a link to their own portal where they can photograph and upload certificates directly from a mobile device. The upload process is designed to take under 60 seconds per document — no app download needed, no account creation required.

Free compliance tools — available now

Free checklists and calculators to help UK contractors stay on top of subcontractor compliance — no sign-up required.

View tools →

Stop chasing paperwork. Start tracking compliance.

Join the waitlist for early access to SubComply — the compliance portal built for UK contractors managing subcontractor documentation.